Cunningham | Quill Architects, a 20+ member award-winning architectural firm located in the heart of Georgetown, Washington, D.C., is seeking a full-time Office Manager. Established in 1996, our firm culture is grounded in collaboration, camaraderie and creativity.
This is a role with significant independence and requires a manager who is a self-starter, schedule-sensitive, and one who is comfortable making decisions ensuring that the office runs smoothly. This position requires good interpersonal and presentation skills, office management experience, and strong organizational and problem-solving skills. Seated at the front desk, the Office Manager also creates the first impression people will have of the firm, so a friendly and professional demeanor is essential.
Duties include but are not limited to:
Working closely with the firm’s principals and senior administrative staff on marketing and accounting tasks as well as special projects
Scheduling and coordination of presentations and meetings as necessary
Scheduling, management and implementation of continuing education opportunities for staff
Corresponding with outside parties including coordination and interaction with phone, computer, building technicians, and other office vendors
Managing office organization
Tracking and updating contacts database
Manage office equipment and phone system
Maintaining Shared Office Calendar (Outlook)
Supporting internal office communication
Tracking and ordering office supplies
Sorting incoming and preparing outgoing mail
Scanning, copying, sending and filing of documents
Answering telephones and greeting guests upon arrival
Planning in-house and off-site events, such as parties, retreats and catered lunches
Assisting with personnel matters, including recruitment
Experience and Skills:
2+ years of administrative experience
Bachelor’s degree or equivalent
Organized and attentive to detail
Strong verbal, written and visual communications skills
Comfortable multitasking and dealing with unpredictable situations
Eager to work among a team of highly motivated individuals
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, PPT), and Acrobat
CQA specifically hopes to find a candidate with IT experience who will serve as the primary liaison with our outside IT consultant.
Previous experience in an office environment preferred, architecture or design firm a plus
Proficiency with Adobe Creative Suite programs including Photoshop, InDesign, and Illustrator a plus
We offer competitive salaries, medical and dental benefits, 401(k), paid time off, company holidays, and the opportunity to work in a dynamic, growing and fun environment. Submit your cover letter and resume to firstname.lastname@example.org.
About Cunningham | Quill Architects
Established in 1996, Cunningham | Quill Architects has generated a diverse portfolio of projects that celebrate context and reflect a fresh and insightful approach to design and master planning. The firm has won more than 40 design awards over the past five years; and has consistently been recognized for its work in office, residential, mixed-use, and institutional markets, as well as historic preservation, adaptive reuse, urban design, and sustainable design. Located in Canal Square in the historic Georgetown community of Washington, D.C., Cunningham | Quill Architects has completed design work for projects throughout the mid-Atlantic.